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Receptionist

Company: Wine Warehouse California
Location: Richmond
Posted on: January 13, 2022

Job Description:

Wine Warehouse is a multi-generational, family owned and operated, wholesale distributor of fine wine, beer and spirits. With an award winning premium portfolio, we have something for everyone. We offer a strong family culture, and are committed to cultivating a positive and inclusive workplace experience. Quality, family and integrity are the pillars of our company, and we are seeking individuals who share these values.

Our warehouse in Northern California is currently seeking a hard working and dedicated FULL-TIME Receptionist . This position is located in Richmond, CA.

Position Description:

This position is responsible for providing general office support including answering incoming calls, directing calls to the appropriate internal employees. Serves as a front desk receptionist and is responsible for greeting and directing visitors, vendors and supplier partners to the appropriate departments with whom the visitors have scheduled appointments. Also assisting the HR team with various departmental duties as assigned.

Essential Duties and responsibilities include the following; other duties may be assigned or requested:

  • Greets the callers and directs them to the appropriate employees
  • Provides callers with routine information, such as company address, directions to the company location, company fax numbers, company website, and other related information.
  • Processes the "Daily Exception Report"
  • Reviews the weekly FedEx statement and reconciles any billing discrepancies with the appropriate staff member
  • Ensures that visitors sign in and maintains logging system
  • Organizes training of Department staff, to enable them to carry out duties associated with the receptionist/switchboard operator and ensures that all trained switchboard operators are kept informed of updates
  • Sorts incoming faxes and mail and ensures they are distributed to the appropriate departments
  • Opens and sorts mail received from the Richmond Office "Yellow Bag" and ensures that all items listed have been received
  • Processes outgoing and incoming Fed-Ex and UPS deliveries
  • Ensures that Bank Courier picks up deposits
  • Prepares the out-going mail to Richmond "Yellow Bag" and ensures that it is taken to the pick-up box
  • Assists with new hire process to onboarding including, but not limited to, assisting with the drug screening/background check process, creating sales training binders and PPE kits, ordering business cards and name plates, and filing
  • Partner with HR Generalist on activities for new babies, birthdays, anniversaries, get well and condolences
  • Other ad hoc tasks as assigned

    Qualifications:
    • Ability to follow direction and work independently on assigned tasks
    • Possesses excellent organizational skills
    • Excellent written and verbal communication skills
    • Minimum of 1-3 years of relevant experience and/or training, or equivalent communication of education and experience. HR experience preferred.
    • Proficient in Microsoft Office and/or Google Workspace

      Physical Standards:

      The employee must be able to walk, climb stairs, bend, reach, and lift if necessary, up to 25 pounds. To successfully perform the essential job functions, an employee must meet the physical demands required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

      Individual may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lift as required when filing documents or storing materials through the work day.

      Compensation:
      • Competitive hourly wage
      • Benefits package includes medical, dental, and vision coverage, 401 (k) matching, and paid vacation and holidays

        Wine Warehouse is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Wine Warehouse is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

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Keywords: Wine Warehouse California, Richmond , Receptionist, Administration, Clerical , Richmond, California

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