Administrative Assistant
Company: Veolia North America
Location: Richmond
Posted on: January 25, 2023
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Job Description:
Job Description
Company DescriptionVeolia Group aims to be the benchmark company
for ecological transformation. With nearly 220,000 employees
worldwide, the Group designs and provides game-changing solutions
that are both useful and practical for water, waste and energy
management. Through its three complementary business activities,
Veolia helps to develop access to resources, preserve available
resources and replenish them. In 2021, the Veolia group provided 79
million inhabitants with drinking water and 61 million with
sanitation, produced nearly 48 million megawatt hours and recovered
48 million tonnes of waste. Veolia Environnement (Paris Euronext:
VIE) achieved consolidated revenue of 28,508 billion euros in 2021.
www.veolia.comJob DescriptionPOSITION PURPOSE Provides
administrative and clerical support to the assigned group. PRIMARY
DUTIES / RESPONSIBILITIES Performs clerical and administrative
duties including typing documents, correspondence and reports for
their assigned department. Composes and initiates routine
correspondence and memoranda. Edits and proofs documents for
grammar, spelling, and clarity of expression, organization, and
conformance to company specifications. Proofs art or graphics and
verifies that art and text agree. Enters data from various sources
to maintain and update various databases and spreadsheets. Ensures
data integrity by verifying input and calculations. Creates, runs
and distributes standard and customized periodic reports, to
communicate follow-up requirements and to summarize reports, etc.
Works with an assigned team to develop and maintain standard
templates, descriptions and sections of presentations to maximize
efficiency and reduce turnaround time. Screens telephone calls and
visitors. Answers basic questions and provides information. Takes
accurate phone and verbal messages and ensures that messages are
delivered in a timely manner. Maintains organized computer and/or
hard copy files for easy identification and retrieval. Maintains
inventory of departmental office supplies. Prepares purchase
requests for above items and coordinates with the purchasing
department. Occasionally schedules & maintain calendar of meetings
& travel itineraries. Occasionally coordinates associated
arrangements. Occasionally plans, coordinates and makes
arrangements for on-site and offsite Conferences, meetings and
special events. Ensures accurate and timely communication to
involved parties. WORK ENVIRONMENT Spends most of time in an office
environment. Occasional visits to plant areas. Possible Work
Hazards: Must take care in moving or lifting office supplies.
Infrequent exposure to plant hazards including noise, heavy
equipment, chemicals and fumes.QualificationsEducation / Experience
/ Background High school diploma or GED with a clear understanding
of general math and the ability to read, write and comprehend
written and verbal English. Some knowledge of general office
practices and procedures. One to three years internal or directly
related experience with knowledge of departmental function,
terminology and interrelationships. Knowledge / Skills / Abilities
Must demonstrate effective oral and written communication skills
with good vocabulary, good grammar and the ability to independently
compose routine written communications. Good telephone etiquette.
PC skills with good working knowledge of MS Word, MS PowerPoint, MS
Excel / Access, and other departmental software programs. Ability
to maintain spreadsheets and modify formats in order to complete
assignments. Must demonstrate ability to pay close attention to
details, and present good planning, organization, and time
management skills. Must be able to work effectively with
interruptions and meet or exceed production and quality goals.
Ability to handle confidential or sensitive information or issues.
Must demonstrate ability to work in a team environment and
willingness to assume additional or new responsibilities readily.
Required Certification / Licenses / Training Employee Orientation.
Cross Training and Systems Training where required. Training to
keep abreast of new technology, industry trends and practices to
improve efficiency. Performs some advanced functions as part of
training and development. Physical Requirements While performing
the duties of this job, the employee is regularly required to sit;
use hands to finger, handle, or feel; reach with hands and arms;
and talk or hear. The employee is occasionally required to stand;
walk; and stoop, kneel, or crouch. The employee must occasionally
lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, distance vision, color
vision, and ability to adjust focus.Additional Information
Hourly Pay minimum $35.00to maximum $35.00
Keywords: Veolia North America, Richmond , Administrative Assistant, Administration, Clerical , Richmond, California
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