Home Services Administrative Assistant

Company: WelbeHealth
Location: San Jose
Posted on: February 18, 2026

Job Description:

Job Description Job Description WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. We serve the most vulnerable seniors with better quality and compassion in a value-based model. The Home Services Administrative Assistant will collaborate with our Home Services team to contribute to the provision of high quality, safe, compassionate, and efficient care to our participants. Essential Job Duties: Assist with and track the onboarding of WelbeHealth HCAs and vendor built-in caregivers by working closely with HR to ensure that new hires have a positive and seamless onboarding experience and that all requirements are met Ensure Home Care and Home Health documents are uploaded into Athena within the acceptable time frame Conduct monthly Expiration reports for Home Care Authorizations and HCA Certifications to remind appropriate team members of upcoming action items Provide administrative assistance to the operations of the Home Services Departments by assisting with clerical duties as assigned by the supervisor and/or in support of other Home Care and Home Health disciplines as needed Coordinate meetings and assist with scheduling needs Job Requirements: High school diploma or equivalency; professional experience may be substituted Associate's degree preferred Minimum of two (2) years of experience as an Administrative Assistant Demonstrated technological experience with Microsoft Office (Outlook, Word, Excel, PowerPoint) Highly motivated, self-directed, able to efficiently perform tasks in a changing environment, and can make sound decisions in an emergency Benefits of Working at WelbeHealth: Apply your home care expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for. Medical insurance coverage (Medical, Dental, Vision) Work/life balance – we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days 401K savings match Bonus eligibility – your hard work translates to more money in your pocket And additional benefits Salary/Wage base range for this role is $22.79 - $30.03 hourly Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications. Compensation $22.79—$30.03 USD COVID-19 Vaccination Policy At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations. Our Commitment to Diversity, Equity and Inclusion At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law. Beware of Scams Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to fraud.report@welbehealth.com

Keywords: WelbeHealth, Richmond , Home Services Administrative Assistant, Healthcare , San Jose, California